Resources for Congregations

Please note: All related forms & documents are located in the “For Congregations” section of the Document Library.

Occasional Supply List

The Book of Order mandates: those who are to preach the Word shall be Teaching Elders (ministers of the Word and Sacrament) or other people authorized by Presbytery to be invited by a session to preach. (W.2.2007) Therefore, the Committee on Ministry of Grace Presbytery has established these guidelines.

Men and women may be placed on Grace Presbytery’s Occasional Supply List in the following categories:

A. Teaching Elders (Ministers of Word and Sacrament) who are also members in good standing of Grace Presbytery and who want to serve by preaching in the pulpits of Grace Presbytery. They will be asked to complete Occasional Supply List Form.

B. Ruling Elders of churches in Grace Presbytery. They will complete Occasional Supply List Form, and include a letter of endorsement from their session.

C. Candidates under care of Grace Presbytery. They will complete Occasional Supply List Form, which requires the endorsement of their Committee on Preparation for Ministry. The moderator of CPM may send an email approval.

D. Commissioned Ruling Elders of Grace Presbytery. They will complete Occasional Supply List Form, which requires letter of endorsement or email approval from Grace Presbytery Staff.

E. Teaching Elder (Minister of Word and Sacrament), minister member of another PCUSA presbytery which requires endorsement by Grace Presbytery Staff.

Occasional Supply List Form Procedures

Note: All forms are located in the Document Library.

When completed forms are received, the Temporary Relations Committee (TRC) will forward to COM recommendations of approval/disapproval for each applicant. The COM will be the body that places/denies/removes an applicant from the Occasional Supply List.

A person who is asked to fill a pulpit of a church that has an active PNC, APNC, DPNC, or Committee of the Session looking for a Stated Supply, Temporary Supply, or Interim, ordinarily may fill the pulpit only once if that individual has any interest in being considered for any of the aforementioned positions.

COM recommends compensation of $125 per Sunday, ($200 for two services) plus current IRS rate for travel.

The list is available upon request to all churches and updated throughout the year. Contact the Committee on Ministry at com@gracepresbytery.org.

Mission Study

Guidelines for selecting a Congregational Mission Study Team

Who Does a Congregation’s Mission Study?
A mission study is vital to a congregation’s future, and should be done by a select group of members of the congregation with diverse experiences and skills appointed by the Session.

The Session may:

  • Appoint itself to do this study (not ordinarily recommended)
  • Appoint an already existing group, such as a strategic planning committee
  • Appoint a Mission Study Team specifically for the purpose of gathering data and leading the congregation in its mission study process

Makeup of the Mission Study Team

In appointing members of the Mission Study Team, the Session should ordinarily consider:

  • A team of three to five members
  • Balanced in gender
  • Representative of all ages in the congregation, including youth
  • One member from the Session and one from the Diaconate (if there is one).

The following criteria should be considered for those asked to serve in this important task:

  • A person with competency in English composition (a wordsmith)
  • A person who is a good writer
  • A person skilled at using computers and graphics
  • A person comfortable with statistical analysis
  • Persons with a sense of interplay between past, present and future
  • Persons actively involved in worship and ministry
  • Persons who are long time and more recent members
  • Persons who are visionaries

Note: Additional mission study resources are located in the Document Library.

Church Property Issues

If your congregation is interested in selling, mortgaging, leasing, entering into an oil or gas lease on, or otherwise encumbering the real property of your church, a request needs to be made to the Administrative Commission on Property (ACP) to comply with requirements in the Book of Order (G-8.0500, G-8.0701, G-11.0103, sections i, j, y).

The ACP acts for Grace Presbytery on routine property matters and reports these matters to the Presbytery body at its next stated meeting. The sale of real property used for the purpose of worship requires the vote of the body of Grace Presbytery itself, but is funneled to the Presbytery meeting through this Administrative Commission.

The ACP serves the Presbytery by meeting once a month throughout the year if there are requests to be considered. Detailed information on the ACP schedule and requirements can be found in their manual.

Note: The Book of Order and Manual are located in the Document Library.

For further information, or to submit a request, contact:

Karen Ebling
Director, Property Management
karen@gracepresbytery.org
214-393-5620

Jubilee Loan Program

The Jubilee Loan Program is a limited loan resource that Grace Presbytery makes available to congregations and new church developments for non-programmatic capital expenditures that are outside of usual one-year budget cycles. Ordinarily, such loans are made only when other loan sources are not available.

Jubilee Loans are considered for repairs, new or replacement equipment, small renovations, such as providing handicap access or meeting building codes, repairing parking lots or a variety of other unexpected expenses.

To apply for the loan the church needs to make a request through its Clerk of Session to the Administrative Commission on Property directly.

All Jubilee loans are subject to approval by the Administrative Commission on Property (ACP), upon compliance with the ACP’s general, small loan requirements. Loans to existing congregations must first be approved by the Committee on Ministry; loans to new church developments must first be approved by the Church Development Committee.

Jubilee loans meet the following criteria:

  • The aggregate principal amount of such loans outstanding at any one time shall not exceed $100,000
  • Each loan must be repayable in equal monthly installments over 10 years at 5% interest
  • The loan documents shall contain covenants requiring the congregation to provide the Presbytery with financial information at least annually, and evidence of insurance coverage
  • The loan documents shall contain a covenant that any Jubilee Loan shall be repayable in full if the congregation dissolves or becomes a member of any other denomination than the PC(USA)
  • A copy of the action of the Session of the borrowing congregation authorizing the loan shall be provided to Grace Presbytery at the time the loan is requested

Requests from a congregation or new church development for ACP approval of a Jubilee loan are to be accompanied by written information from which the ACP may reasonably conclude that the congregation/new church development demonstrates, both historically and prospectively, a significant commitment to the life, mission, and ministry of the Presbyterian Church (USA), and recognizes and appreciates the unique connectional relationship that exists among individual congregations and more inclusive councils of the church.

Note: The ACP Manual is located in the Document Library.

For further information about the Jubilee Loan program, including the application process, contact:

Mike Thompson
Interim General Presbyter
mike@gracepresbytery.org
214-630-4602 | 1-800-678-4502

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